On Campus Policy
APPLICATION
Application Dates
Early Application: March 13 - April 2
Regular Application: April 3 ~
Last Day of Application
Session 1: May 28
Session 2: June 4
Session 3: June 11
Session 4: June 18
Session 5: June 25
Session 6: July 2
Session 7: July 9
Payments
Invoice payments must be made via Korean Won wire transfers to Hana Bank 230-910007-34005 Seoul Foreign School. If your child is an SFS Student please indicate their SFS Student ID in the transaction and keep a copy of the wire transfer receipt. If your child is not an SFS Student please indicate their birthdate (YYMMDD) in the transaction and keep a copy of the wire transfer receipt. Payments are due within seven days of application and any application without a completed payment within seven days of application will be voided without prior notice. Payments that do not indicate a Student ID/birthdate and/or payments that are not processed within the seven days of application, will not be considered by the Camp SFS Office as a completed payment and the respective application may not be enrolled in the program or tuition may change from Early to Regular Fees.
External Students will have a one-time 100,000KRW application fee applied to the total amount per student. External students that are children of SFS Alumni can apply as External Students (including the 100,000KRW external application fee) but will be eligible for SFS Student Fees, after Camp SFS confirms the parent’s attendance at SFS. Please contact the Camp SFS Office via email for price adjustments for external students that are children of SFS alumni after you have completed your child's application.
Refunds
100% Refund: March 13 - April 2
100% Credit: April 3 - Last Day of Application per Session
All payments are 100% refundable when requested via email to campsfs@seoulforeign.org by April 2nd, 2023. Should you require a cancellation after April 2nd, you may only receive credit based on the initial payment amount for use towards other sessions in Camp SFS 2023 or future camps. All payments for Camp SFS are non-refundable starting April 3rd to ensure that supplies can be purchased and teachers are properly compensated for their time over their summer break. If you applied during the Early Application period, only the amount paid will be transferred in credit. When using your credit, you will be responsible for paying any difference in rates after the full credited amount is applied.
Should you request a refund due to illness or injury, a written doctor’s note will be required stating that your child is physically incapable of participating in all camp activities. A refund will be processed after the SFS Health Office/Camp SFS Office confirms the written doctor's note, for the remaining days and/or sessions left for the student who was injured.
Cancellations made by Camp SFS are 100% refundable.
Other Fees
If you require a class or session change after completing your child's Camp SFS Application, a 70,000KRW Application Change Fee will be applied per request form. All application changes are made based on availability. Please click here to download the Class/Session Change Request Form.
Students are responsible to wear their Student ID everyday, which are required for check-in and check-out of campus and to ensure the safety of all students during camp hours. Those that do not have their Student IDs will be sent to the Camp SFS Office to receive a Temporary Student ID. A 10,000KRW Replacement Fee will be invoiced to parents for students that have lost their Student ID and a new Student ID will be issued within the next few days. For students who have forgotten their Student IDs at home, the Temporary Student ID will only be valid until the end of that camp day.
Updated March 2023
HEALTH
Medical Forms
Registered SFS students should update all necessary health forms required by the SFS Health Office, as directed at the end of the school year. It is the parents' responsibility to make sure that students who have prescribed medication kept at the SFS Health Office will need to return their medication on the first day of camp.
New SFS students who will be attending SFS from Fall 2023, should complete the SFS New Student Health Form in the link provided by the SFS Admissions Office before the first day of camp. Please contact the Camp SFS Office if this link needs to be resent.
External students of Camp SFS are required to submit the Report of Medical Examination Form within one week of application process. This form must be completed by a licensed physician, that is not a parent of the student, in order for your child to be enrolled in Camp SFS 2023. If any forms submitted are from uncertified physicians/clinics, filled out dishonestly, or filled out by their parent who is either certified or uncertified, the clinic may be reported to the the Korean Ministry of Health and Welfare (보건복지부) and/or legal actions may be taken against all offending parties. Please click here to download the Report of Medical Examination Form. This form is required for all external students, regardless of previous Camp SFS attendance.
All students who require prescription and/or over-the-counter medication during camp hours must submit a Medication Authorization Form. This form must accompany the medication at check-in by the child or parent to the SFS Health Office or a Camp SFS Team member. All medications require precise instructions for its administration, preferably written directly on the medication container, with a list of possible side effects obtained from a doctor and/or pharmacist. It is the parents' responsibility to make sure that students who have prescribed medication be kept at the SFS Health Office. Please click here to download the Medication Authorization Form.
Specific Needs
It is the parent/guardian’s responsibility to communicate any specific concerns or required accommodations for a student. Disclosure of these needs allow Camp SFS Team members to properly prepare and provide the safest experience for the student. Failure to fully disclose all issues may result in a student being withdrawn from the program for their safety.
Injury Procedure
During camp operating hours, should a student become injured or feel ill, students will be escorted immediately to the SFS Health Office or the on call Emergency Medical Trainer will come and assist the student on site. The SFS Health Office/EMT will then determine the state of the student and take one of the following actions:
- Treat the injury/illness, return the student to camp activities, and update a parent/guardian
- Call a parent/guardian for immediate pick-up
- Call an ambulance for the student to be transported to a nearby Emergency Room and notify the parent/guardian immediately
Food
Nut-free lunches and snacks are provided for all students during Camp SFS. Food and snacks may come from facilities that process nuts, milk, seafood, or gluten.
Should your child require special dietary requirements due to allergies or dietary restrictions, a packed lunch and snacks may be brought to camp with approval from the Camp SFS Office, minding that refrigeration will not be available. Please ensure that food brought from home is packed in a non-glass container and it does NOT contain nuts. If students do not have any special dietary requirements, we ask that parents refrain from packing all foods from home.
For the safety of all students, there is a strict no food sharing policy, to prevent the spread of infectious diseases and to promote good hygiene practices. Food must only be eaten in the cafeteria or designated locations. Students are more than welcome to get multiple rounds of food.
For birthdays during camp, food may be brought from home to celebrate, that does NOT contain nuts and must be pre-cut or be available in singular servings for distribution. In addition, please ensure that at least 23 servings are brought to share amongst your child’s class. Please refrain from sending beverages.
Weather and Air Quality
During excessively hot weather, bad air quality, and heavy rainfall, daily schedules and activities may be modified to provide alternatives better suited for each grade level.
Updated March 2023
STUDENT BEHAVIOR
Student Behavior Expectations
Students are expected to follow the instructor and staff instructions during Camp SFS hours. In addition, students should act respectfully while on campus and the school bus, take responsibility for their actions, be honest and caring in their relationships with others, speak only English unless instructed otherwise, and communicate with staff regarding any uncomfortable experiences while at camp.
Good Behavior Rewards
Stickers will be distributed to Elementary School students based on their behavior and achievements throughout the day. Students can earn stickers through participation in games, listening to their counselors and instructors, and exhibiting good behavior. At the end of each camp week, students can redeem their stickers for prizes every Friday at the Prize Room. All prizes picked out by students will placed in their bags until the end of the day. Stickers earned by students in any week will not be taken away as punishment, regardless of misconduct.
3-Strike Policy
Camp SFS operates using a strict 3-Strike Policy, wherein any student who receives three strikes will be withdrawn from the program. All misbehavior may result in a student receiving a strike towards the 3-Strike Policy. Camp SFS reserves the right to withdraw student applications in the event of continuous unacceptable or disruptive behavior. Students who do not remedy their behavior and are withdrawn from the program as a result of the 3-Strike Policy are not entitled to a refund.
All students are expected to be fully potty trained when registering for Camp SFS. Students who have a potty accident will receive a strike towards the 3-Strike Policy.
Discipline Procedures
Camp SFS will take the following steps to discipline students under the 3-Strike Policy:
- Remind students of behavioral expectations and direct students towards more acceptable behavior
- If inappropriate behavior continues, students will be reminded of behavior expectations, and parents will be notified of misbehavior
- If inappropriate behavior continues a third time, parents will be contacted for immediate student pick up and students may be withdrawn from camp
Examples of Unacceptable Behavior
- Refusing to follow the Student Behavior Expectations
- Using profanity or vulgarity
- Stealing or damaging property, both personal and/or SFS property
- Refusing to participate in activities or cooperate with staff
- Disrupting a program/class
- Leaving a program/class without permission
- Endangering the health and/or safety of students and/or staff, including oneself
- Possession of prohibited items such as weapons, lighters, drugs, tobacco, or alcohol
- Use of illicit drugs, alcohol, or tobacco
- Sexual conduct of any kind
- Teasing, making fun of, or bullying of other students or staff
- Fighting or violence of any kind
- Usage of electronic devices during camp hours (ES) or class hours (MS/HS) without permission
- Inappropriate use of campus facilities
Dress Code
The Camp SFS Dress Code is in place to help create and contribute to a community atmosphere that is focused on learning in a school with students of varied ages. Students should dress in a manner that is appropriate, as detailed below:
- All aspects of dress should be neat, clean, and modest
- No offensive printing or offensive pictures are allowed, including references to drugs or inappropriate language
- Tops must fit properly with a modest neckline and waistline
- Pants/Shorts should fit so that undergarments and bare skin are not visible
- Safe footwear must be worn at all times; no open-toed footwear (Crocs are allowed)
Water Play
Elementary School students will participate in free swim in the pool twice a week. Students are expected to pack their swimsuit gear twice a week and participate actively. Parents will be notified of the Water Play days closer to camp start date. Students may be excused from participating in Water Play only with a doctor’s note stating that the student cannot participate in water related activities. Alternatives to water play cannot be offered and students will be expected to sit on the deck with the lifeguards until Water Play is over, as all the counselors will be in the pool with the rest of the class.
School Bus Behavior Expectations
Students are expected to adhere to the Student Behavior Expectations when on the bus to and from camp. In addition, students must adhere to the School Bus Behavior Expectations which includes:
- Board the bus and take seats in a timely fashion
- Remain in his/her seat with seat belts securely fastened
- Only embark and disembark from his/her registered bus stop
- Keep arms, legs, and other body parts inside the bus
- Do not throw objects out of the bus windows or doors
- Do not eat or drink on the bus
- Follow the bus supervisor and bus driver’s instructions
- Refrain from distracting the bus driver or disturbing other riders
Personal Items
Your child’s name and Student ID number/birthdate should be marked on all belongings. Lost and found items will be kept until August 4, 2023 before they are donated. Do not send valuables to camp, including toys. Camp SFS is not responsible for broken or lost items.
Please click here to view the Lost and Found Photos. This will be updated at the end of everyday. If you find your child's lost item in this folder, please email campsfs@seoulforeign.org with your child's name, Student ID/birthdate, and item number.
Updated March 2023
SUPERVISION
On Campus Hours
All students on campus must be registered for Camp SFS. Students are allowed on campus 30 minutes before and after their first and last class of the day unless they are registered for the school bus.
Check-In/Check-Out System
During camp, students will be provided Student IDs that allow them to check in and out. All students MUST check in and out with a Camp SFS Manager or bus supervisor daily. It is the responsibility of the student to ensure that they check-in and check-out. Failure to check-in and check-out will result in one strike in the Camp SFS 3-Strike Policy.
Absences
Please notify the Camp SFS Office if your child is going to be absent. It is the responsibility of the parent/guardian to alert Camp SFS of all absences via email to campsfs@seoulforeign.org
Drop-Off
Drop-off time for Elementary School students is from 8:30 AM - 9:00 AM. Middle and High School students should be dropped off at least 15 minutes before the start of their class and check in at the Camp SFS Office.
Late Arrival
To prevent the disruption of camp operations and classes, students will not be permitted to attend Camp SFS for the day if they arrive later than 9:30AM. Should an Elementary School student arrive between 9:00AM and 9:30AM, please call 02-330-3399 (Camp SFS Office) to arrange a Camp SFS Manager to pick up your child.
Middle and High School students will not be permitted to attend Camp SFS for the day if they arrive 10 or more minutes late to class. Late students must check in with a Camp SFS Manager or call 02-330-3399 upon arrival, prior to going to class.
Early Dismissal
Pre-Kindergarten to Grade 5 parents are required to fill out and sign the Off-Campus Permission Form, if (1) students are permitted to leave campus unaccompanied at 3:00PM everyday, and/or (2) students are permitted to leave the bus unaccompanied at drop-off everyday, and/or (3) older siblings are permitted to pick up their younger siblings. Please click here to download the Off-Campus Permission Form.
Grade 6 - Grade 12 students are required to fill out the Early Dismissal Permission Form, signed by their parent/guardian in order to leave campus prior to 3:00 PM. Please click here to download the Early Dismissal Permission Form.
For one off pick-ups during camp hours (ex. doctor appointments), designated parent/guardian needs to notify the Camp SFS Office ahead of time to give Camp SFS Counselors time to prepare students for pickup. Please email campsfs@seoulforeign.org by noon with the details. Early pickups are to be made before 2:00 PM.
Updated March 2023
MEDIA
Photograph Release
During Camp SFS operations, photographs, videos, and/or voice recordings of students may be taken for promotional purposes. Should you wish to decline, please fill out the Media Release Form during the application process. Please click here to download the Media Waiver Release Form. If you do not return this form, it will be assumed that you give permission for your child's photographs, videos, and/or voice recordings to be included in any form of communication for Seoul Foreign School.
Elementary School students will be receiving two photographs a week to take home: one Class Photo and one Session Group Photo. Session Group Photos will be taken every Tuesday morning and the Class Photos will be taken throughout the week. Please note that there will be no retakes.
Updated March 2023