Jeju Policy
APPLICATION
Application
Application Dates
Application: March 11 - April 3
Waitlist Application: April 4 - May 31
Camp SFS Enrollment Packet
A Camp SFS Enrollment Packet, containing swag and important information, will be sent through mail a week prior to the student’s start date. If the packet is not received by Thursday that week, please notify the Camp SFS Office as soon as possible.
Payments
Invoice payments must be made via Korean Won wire transfers to Hana Bank 230-910007-34005 Seoul Foreign School. Please indicate the Student ID on the transaction and keep a copy of the wire transfer receipt. Payments that do not indicate a Student ID will not be considered by the Camp SFS Office as a completed payment and the respective application will not be enrolled in the program. Payments are due within seven days of application and any application without a completed payment within seven days of application will be voided without prior notice.
Refunds
100% Refund: March 11 - April 3
All payments are 100% refundable until April 3, 2022. All payments for Camp SFS are non-refundable starting April 3rd to ensure that supplies can be purchased and to secure bookings for hotel rooms, airplane tickets, and other predetermined costs.
Cancellations by Camp SFS are 100% refundable.
HEALTH
Health
Medical Forms
Registered SFS students should update all necessary health forms required by the SFS Health Office, as directed at the end of the school year.
New SFS students who will be attending SFS from Fall 2022, should complete the SFS New Student Health Form in the link provided by the SFS Admissions Office. Please contact the Camp SFS Office if this link needs to be resent.
Returning external students who have a verified Report of Medical Examination Form by the Camp SFS Office, conducted in 2021, will be exempt from submitting an updated health form for Camp SFS 2022.
All other external students of Camp SFS are required to submit the Report of Medical Examination Form within seven days of application. This form must be completed by a licensed physician, that is not a parent of the student, in order for your child to be enrolled in Camp SFS 2022. If any forms submitted are from uncertified clinics, filled out dishonestly, or filled out by their parent who is either certified or uncertified, the clinic may be reported to the the Korean Ministry of Health and Welfare (보건복지부) and/or legal actions may be taken against all offending parties.
Once this form has been completed, please send the scanned Report of Medical Examination Form to campsfsmedical@seoulforeign.org with your child's name, date of birth, and student ID number (if applicable). In the case that test results are delayed beyond the seven day deadline, the Camp SFS Office may request for the physician’s contact to verify that the examination has been conducted. Depending on the test results, students may be required to receive additional testing if any of their medical forms are not up to Camp SFS health standards.
Students who require prescription and/or over-the-counter medication during camp hours must submit a Medication Authorization Form. This form must accompany the medication at check-in by the child or parent to the SFS Health Office or a Camp SFS Team member. All medications require precise instructions for its administration, preferably written directly on the medication container, with a list of possible side effects obtained from a doctor and/or pharmacist.
Specific Needs
It is the parent/guardian’s responsibility to communicate any specific concerns or required accommodations for a student. Disclosure of these needs allow Camp SFS Team members to properly prepare and provide the safest experience for the student. Failure to fully disclose all issues may result in a student being withdrawn from the program for their safety.
Injury Procedure
During camp operating hours, should a student become injured or feel ill, students will be escorted immediately to the Health Office or the on call Emergency Medical Trainer. The Health Office/Emergency Medical Trainer will then determine the state of the student and take one of the following actions:
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Treat the injury/illness and return student to camp activities
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Call a parent/guardian for immediate pick-up
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Call an ambulance for the student to be transported to a nearby Emergency Room and notify the parent/guardian immediately
Food
Nut-free lunches and snacks are provided for all students during Camp SFS. Food and snacks may come from facilities that process nuts, milk, seafood, or gluten.
Should your child require special dietary requirements such as allergies or dietary restrictions, a packed lunch and snacks may be brought to camp with approval from the Camp SFS Office, minding that refrigeration will not be available. Please ensure that food brought from home is packed in a non-glass container and it does NOT contain nuts. If students do not have any special dietary requirements, we ask that parents refrain from packing all foods from home.
For the safety of all students, there is a strict no food sharing policy, to prevent the spread of infectious diseases and to promote good hygiene practices. Food must only be eaten in the cafeteria or designated locations. Students are more than welcome to get multiple rounds of food.
For birthdays during camp, food may be brought from home to celebrate, that does NOT contain nuts and must be pre-cut or be available in singular servings for distribution. In addition, please ensure that at least 25 servings are brought to share amongst your child’s class. Please refrain from sending beverages.
Weather and Air Quality
During excessively hot weather, bad air quality, and heavy rainfall, daily schedules and activities may be modified to provide alternatives better suited for each grade level.
STUDENT BEHAVIOR
Student Behavior
Badges
Throughout the week, students will have the opportunity to earn badges that resemble specific traits and can be obtained by displaying the behaviors or skills that match each badge. The badges are meant to promote teamwork, friendship, and learning throughout the students’ time together.
Student Behavior Expectations
Students are expected to follow the instructions of teachers and staff during Camp SFS Jeju hours. In addition, students should act respectfully while with the group and on the school bus, take responsibility for their actions, be aware of their surroundings, be respectful of the environment, be honest and caring in their relationships with others, speak only English unless instructed otherwise, and speak with staff regarding any uncomfortable experiences while in camp.
3-Strike Policy
Camp SFS operates using a strict 3-Strike Policy, wherein any student who receives three strikes will be withdrawn from the program. All misbehavior may result in a student receiving a strike towards the 3-Strike Policy. Camp SFS reserves the right to withdraw student applications in the event of continuous unacceptable or disruptive behavior. Students who do not remedy behavior and are withdrawn from the program as a result of the 3-Strike Policy are not entitled to a refund.
Discipline Procedures
Camp SFS Jeju will take the following steps to discipline students under the 3-Strike Policy:
(1) Remind students of behavioral expectations and direct students towards more acceptable behavior.
(2) If inappropriate behavior continues, students will be reminded of behavior expectations, and parents will be notified of misbehavior.
(3) If inappropriate behavior continues a third time, parents will be contacted and students may be withdrawn from camp and parents will be asked to pick up the student within 24 hours.
Examples of Unacceptable Behavior
- Refusing to follow student behavior expectations
- Using profanity, vulgarity, or obscenity
- Stealing or damaging property, both personal and/or Camp SFS
- Refusing to participate in activities or cooperate with staff
- Severely disrupting a program
- Leaving a program without permission
- Endangering the health and/or safety of students and/or staff, including oneself
- Use of illicit drugs, alcohol, or tobacco
- Sexual conduct of any kind
- Continued teasing, making fun of, or bullying other students or staff
- Fighting or violence of any kind
- Usage of electronic devices without permission
- Leaving the confines of the hotel room at night after lights out without prior permission
Day Camp Phone Usage
Students will not have access to their phones during the Camp Day. Please do not bring your phone if you are only participating in Camp SFS Jeju Day Camp.
Overnight Phone Usage
Students may bring their phone to Camp SFS Jeju if they are participating in the overnight program. Students will be able to contact parents from 7:30 - 8:20 AM every morning and 7:30 - 7:40 PM every evening. Due to a full day’s schedule, we ask that morning phone calls be kept short. Phones may not be used at any other period unless for emergency situations. Phones will be collected prior to lights out to prevent usage during the night.
Personal Items
Your child’s name and ID number should be marked on all belongings. Lost and found items will be kept for one week before they are donated. Do not send valuables to camp, including toys. Camp SFS is not responsible for broken or lost items.
Dress Code
The Camp SFS Jeju Dress Code is in place to help create and contribute to a community atmosphere that is focused on exploring and learning with students of varied ages. Students should dress in a manner that is appropriate, as detailed below:
- All aspects of dress should be neat, clean and modest.
- No offensive printing or offensive pictures are allowed, including references to drugs or inappropriate language
- Tops must fit properly with a modest neckline.
- Pants/shorts should fit so that undergarments and bare skin are not visible.
- Safe footwear must be worn at all times; no open-toed footwear. Durable, waterproof shoes meant for walking are preferable (Crocs are allowed)
Beach Play
Every day, students will have the opportunity to experience the beaches of Jeju. Students are expected to pack their swimsuits and other sun related gear. (Please refer to the packing list) Students are not required to swim in the ocean; however if a student is planning to swim, they must follow the instructions of the counselors and lifeguard thoroughly. Indoor alternatives will be provided in times of harsh weather.
School Bus Student Expectations
Students are expected to adhere to the student behavior expectations when on the bus. In addition, students must adhere to the bus behavior policy, which includes;
- Board the bus and take assigned seats in a timely fashion
- Remain in his/her assigned seat with seat belts securely fastened
- Only embark and disembark from his/her registered bus stop
- Keep arms, legs, and other body parts inside the bus
- Do not throw objects out of the bus windows or doors
- Do not eat or drink on the bus
- Do not bring prohibited items such as weapons, lighters, drugs, tobacco, or alcohol
- Follow the bus supervisor and bus driver’s instructions
- Refrain from distracting the bus driver or disturbing other riders
Bus Breakdown Procedure/ Delay
In the unlikely event of a bus breakdown, Camp SFS will travel with a spare bus for all activities. In the event an additional replacement bus will be required, the students will remain with the bus driver and counselors until instructed otherwise. Parents of students will be notified via phone, text, and/or email of the situation with updates if any.
SUPERVISION
Supervision
Camp SFS is not responsible for the supervision of students before or after the Camp SFS Jeju Day Camp hours of 8:15 AM - 5:30 PM unless part of the Camp SFS Jeju Overnight Program.
Students who participate in the Camp SFS Jeju Overnight program will be cared for from 7:30 AM the Monday they arrive on the SFS campus in Seoul, until they are dropped back on campus at approximately 5:00 PM on Friday in the care of a parent/guardian.
We kindly ask that parents refrain from coming to the program locations in Jeju as it may distract students from following the instructions of their counselors, interacting with their friends, and gaining the full program experience.
Drop-Off
Day Camp Students will need to be dropped off at the designated meeting location of the hotel between 8:00 - 8:20 AM.
Overnight students who are not travelling with the Camp SFS Team from Seoul must be dropped off at the Camphor Tree Hotel & Resort at 1:30PM on July 4.
Late Arrival
Students who are dropped off after 8:30 AM will NOT be allowed to attend that day’s activities.
Pick-Up
Day Camp Students should be picked up at the designated pick-up location at the hotel between
5:30 - 6:00 PM. Early pick-up for Day Camp Students will not be available before the return time of 5:30 PM at the hotel each day.
Absences
Please notify Camp SFS Office if your child is going to be absent for Camp SFS Jeju Day Camp. It is the responsibility of the parent/guardian to alert Camp SFS of unforeseen absences.
MEDIA
Media
Photograph Release
During Camp SFS operations, photographs, videos, and/or voice recordings of students may be taken for promotional purposes. Should you wish to decline, please notify the Camp SFS Office by filling out the Media Release Form and submitting it during registration. All students will be receiving two photographs a week to take home: one individual action shot and one group photo. Group photos will be taken every Wednesday morning. Please make sure that your child is present that day for there will be no retakes.
Please note that if you do not return this form, it will be assumed that you give permission for your child's image to be included in any form of communication for Seoul Foreign School.