Policy

Early Application: February 19 - March 3, 2024

Regular Application: March 4 ~

 

Session 1: June 5

Session 2: June 12

Session 3: June 19

Session 4: June 26

Session 5: July 3

Session 6: July 10

 

Students will be billed by the SFS Business Office via email and payments must be made via Korean Won wire transfers to the personalized bank account noted in the invoice. Payments that are not paid within two weekdays (48 hours, Monday-Friday) from the "Invoice Date" will be voided without prior notice. As the office may need to confirm payments, it is advised that parents keep a copy of the wire transfer receipt. Incomplete payments within the payment deadline may not be enrolled in the program or tuition may change from Early to Regular Fees. 

 

External Students will have a one-time 100,000KRW application fee applied to the total amount per student. External students that are children of SFS Alumni can apply as External Students (including the 100,000KRW external application fee) but will be eligible for SFS Student Fees, after Camp SFS confirms the parent’s attendance at SFS. Please contact the Camp SFS Office via email (campsfs@seoulforeign.org) for price adjustments for external students that are children of SFS alumni after you have completed your child's application.

 

100% Refund: February 19 - March 31, 2024

100% Credit: April 1 - Last Day of Application per Session (Refer above)

 

All payments are 100% refundable when requested via email to campsfs@seoulforeign.org by March 31, 2024. Should you require a cancellation after April 1st, you may only receive credit based on the initial payment amount for use towards other sessions in Camp SFS 2024 or Camp SFS 2025. All payments for Camp SFS are non-refundable starting April 1st to ensure that supplies can be purchased and teachers are properly contracted for their time over their summer break. If you applied during the Early Application period, only the amount paid will be transferred in credit. When using your credit, you will be responsible for paying any difference in rates after the full credited amount is applied.

 

Should you request a refund due to illness or injury, a written doctor’s note will be required stating that your child is physically incapable of participating in all camp activities. A refund will be processed after the SFS Health Office/Camp SFS Office confirms the written doctor's note, for the remaining days and/or sessions left for the student who was injured. 

 

Cancellations made by Camp SFS are 100% refundable. 

 

If you require a class or session change after completing your child's Camp SFS Application, a 70,000KRW Application Change Fee will be applied per request via email to campsfs@seoulforeign.org. All application changes are made based on availability. 

Students are responsible to wear their Student ID everyday, which are required for check-in and check-out of campus and to ensure the safety of all students during camp hours. Those that do not have their Student IDs will be sent to the Camp SFS Office to receive a Temporary Student ID. A 10,000KRW Replacement Fee will be invoiced to parents for students that have lost their Student ID and a new Student ID will be issued within the next few days. For students who have forgotten their Student IDs at home, the Temporary Student ID will only be valid until the end of that camp day.

Camp SFS follows the Health Policies set by the Seoul Foreign School Health Office. For more information, such as Immunization/Tuberculosis Clearance or procedures taken for Illnesses (ex. Fever), please click HERE.

 

All students must have fulfilled their medical requirements prior to their first day of camp. 

• ​Returning SFS Students: Although the SFS Health Office requires that the online Student Medical Packets be completed by August, if there are changes to your child's medical conditions (allergies, medication, etc.) it is highly advised that you contact the health office (healthoffice@seoulforeign.org) and request for updates to their file before the first day of camp. It is the parents' responsibility to make sure that students who have on going prescribed medication (ex. inhaler), return their medication to the health office on the first day of camp.

• New SFS Students joining August 2024: All medical documents and information requested during enrollment is due before the start of camp, regardless of the due date on the SFS Student Dashboard or other forms of communication. Students that have not fulfilled the requirements set by the SFS Health Office will not be admitted to camp until all documents and information have been received.

• Returning Camp SFS 2023 External Students: After the invoice has been paid in full, parents will be contacted by the Camp SFS Nurse via email. Students that have attended Camp SFS 2023 may be asked for updated information but will not be asked to complete the full Report of Medical Examination Form this year.

• New External Students: After the invoice has been paid in full, parents will be contacted by the Camp SFS Nurse via email for the student's medical history and the Report of Medical Examination Form to be conducted by a physician. It is important to note that SFS does NOT accept student's physical exam certified by a parent who may be a physician or medical professional. Some medical checks conducted in 2023 may be accepted. Once you receive an email from campsfsmedical@seoulforeign.org, please check with our Camp SFS Nurse if any previously conducted medical check can be accepted for Camp SFS 2024. If any forms submitted are from uncertified physicians/clinics or filled out dishonestly, the clinic may be reported to the the Korean Ministry of Health and Welfare (보건복지부) and/or legal actions may be taken against all offending parties.

Medication Authorization Form

All students who require prescription and/or over-the-counter medication during camp hours must submit a Medication Authorization Form. This form must accompany the medication at check-in by the child or parent to the SFS Health Office or a Camp SFS Team member. All medications require precise instructions for its administration, preferably written directly on the medication container, with a list of possible side effects obtained from a doctor and/or pharmacist. It is the parents' responsibility to make sure that students who have prescribed medication be kept at the SFS Health Office. Please click here to download the Medication Authorization Form.

 

It is the parent/guardian’s responsibility to communicate any specific concerns or required accommodations for a student. Disclosure of these needs allow Camp SFS Team members to properly prepare and provide the safest experience for the student. Failure to fully disclose all issues may result in a student being withdrawn from the program for their safety.

 

During camp operating hours, should a student become injured or feel ill, students will be escorted immediately to the SFS Health Office or the on call Emergency Medical Trainer will come and assist the student on site. The SFS Health Office/EMT will then determine the state of the student and take one of the following actions:

Students are expected to follow the instructor and staff instructions during Camp SFS hours. In addition, students should act respectfully while on campus and the school bus, take responsibility for their actions, be honest and caring in their relationships with others, speak only English unless instructed otherwise, and communicate with staff regarding any uncomfortable experiences while at camp. 

 

 

Camp SFS operates using a strict 3-Strike Policy, wherein any student who receives three strikes will be withdrawn from the program. All misbehavior may result in a student receiving a strike towards the 3-Strike Policy. Camp SFS reserves the right to withdraw student applications in the event of continuous unacceptable or disruptive behavior. Students who do not remedy their behavior and are withdrawn from the program as a result of the 3-Strike Policy are not entitled to a refund. 

 

All students are expected to be fully potty trained when registering for Camp SFS. Students who have a potty accident will receive a strike towards the 3-Strike Policy. 

 

Camp SFS will take the following steps to discipline students under the 3-Strike Policy: 

- Refusing to follow the Student Behavior Expectations

- Using profanity or vulgarity

- Stealing or damaging property, both personal and/or SFS property

- Refusing to participate in activities or cooperate with staff

- Disrupting a program/class

- Leaving a program/class without permission

- Endangering the health and/or safety of students and/or staff, including oneself

- Possession of prohibited items such as weapons, lighters, drugs, tobacco, or alcohol 

- Use of illicit drugs, alcohol, or tobacco

- Sexual conduct of any kind

- Teasing, making fun of, or bullying of other students or staff

- Fighting or violence of any kind

- Usage of electronic devices during camp hours (ES) or class hours (MS/HS) without permission

- Inappropriate use of campus facilities

 

The Camp SFS Dress Code is in place to help create and contribute to a community atmosphere that is focused on learning in a school with students of varied ages. Students should dress in a manner that is appropriate, as detailed below:

- All aspects of dress should be neat, clean, and modest

- No offensive printing or pictures are allowed, including references to drugs or inappropriate language

- Tops must fit properly with a modest neckline and waistline

- Pants/Shorts should fit so that undergarments and bare skin are not visible

- Safe footwear must be worn at all times; no open-toed footwear (Crocs are allowed)

 

Elementary School parents will be notified of the Water Play days closer to camp start date. All Water Play will be conducted on ground for Camp SFS 2024. Students may be excused from participating in Water Play only with a doctor’s note stating that the student cannot participate in water related activities. Alternatives to water play cannot be offered and students will be expected to sit on the side with a counselor until Water Play is over, as all the counselors will be with the rest of the class.

 

Students are expected to adhere to the Student Behavior Expectations when on the bus to and from camp. In addition, students must adhere to the School Bus Behavior Expectations which includes:

- Board the bus and take seats in a timely fashion

- Remain in his/her seat with seat belts securely fastened

- Only embark and disembark from his/her registered bus stop

- Keep arms, legs, and other body parts inside the bus

- Do not throw objects out of the bus windows or doors

- Do not eat or drink on the bus

- Follow the bus supervisor and bus driver’s instructions

- Refrain from distracting the bus driver or disturbing other riders

 

Your child’s name and Student ID number/birthdate should be marked on all belongings. Lost and found items will be kept until July 26, 2024 before they are donated. Do not send valuables to camp, including toys. Camp SFS is not responsible for broken or lost items. 

 

Please view the Lost and Found Photos in the weekly email. This will be updated at the end of everyday. If you find your child's lost item in this folder, please email campsfs@seoulforeign.org with your child's name, Student ID/birthdate, and item number.

 

Please notify the Camp SFS Office if your child is going to be absent. It is the responsibility of the parent/guardian to alert Camp SFS of all absences via email to campsfs@seoulforeign.org.

 

There is no drop-off for Camp SFS 2024. All students must arrive on campus by the Camp SFS bus.

 

During Camp SFS operations, photographs, videos, and/or voice recordings of students may be taken for promotional purposes. Should you wish to decline, please fill out the Media Release Form during the application process and email campsfs@seoulforeign.org the completed form. Please click here to download the Media Waiver Release Form. If you do not return this form, it will be assumed that you give permission for your child's photographs, videos, and/or voice recordings to be included in any form of communication for Seoul Foreign School.

 

Elementary School students will be receiving two photographs a week to take home: one Class Photo and one Session Group Photo. Session Group Photos will be taken every Tuesday morning and the Class Photos will be taken throughout the week. Please note that there will be no retakes.